2/29/2024 Meeting Minutes

Please enjoy the meeting minutes from the Feb 29th meeting.

11/16 Meeting Minutes

 REGULAR BOARD MEETING

MISTY ACRES METROPOLITAN DISTRICT

Thursday 11/16/23

Meeting Time 6:00 p.m.

1845 Lantern Tree Grove

Monument, CO 80132

1. Call to Order

2. Roll Call: Board members Chet Sawyer, Andrew Bussa, Jamison Cleaver, Matthew Kirchoff, and

Julie Tetley. Also in attendance: Wendy Monteith, District Counsel, and District resident Dave

Donahue.

3. Chairperson Report:

• Sales Tax Exemption received and approved from State

4. Treasurers Report: An amended budget will need to be prepared for 2023; to address

increase of revenue from that budgeted; so River’s Development is owed additional funds for

2023 under the Reimbursement Agreement. Treasurer provided an update on the accounts.

5. 2024 Budget: The board considered the proposed budget for Misty Acres Metropolitan

District presented by Chet Sawyer. District Counsel states that notice of the budget hearing

and proposed budget were published in a newspaper with local circulation in El Paso County.

Andrew Bussa states that notice of the budget hearing and proposed budget were also

published on the District’s website. Julie Tetley moves to approve the 2024 budget presented

to the Board. Jamison Cleaver seconded the motion. The 2024 budget is approved by the

board members. A Resolution to Adopt the Budget, appropriate the funds, and to authorize

the District’s counsel to certify the District’s mill levy to El Paso County was approved and

signed.

6.

• Sign: Improvements still in progress. Jamison Cleaver will sand and spray paint as

a mitigation measure.

• Bench vandalization: Jamison Cleaver will inspect the damaged bench to determine

if mitigation measures (cut and sand the damaged portion) can be preformed to

make the bench usable. Andrew Bussa reports that new metal benches are priced

at approximately $3500 each, plus necessary labor. Matter tabled until next

meeting.

• Trail Damage: Following up on utilities located too close to trail for landscape company

to preform mitigation culvert work as a solution for washouts of trail sections. The

Board reviewed engineering company option suggested by residents; former directors,

and board members, Board will continue to follow up on suggested workers/engineers,

weather permitting. Jamison Cleaver suggested that Board consider looking at adding

blacktop to washout areas if digging cost prohibitive; Jamison will look into that further

and report to Board. Board will continue to explore and price options.

• Open Space Use and Rules: Legal Counsel reports that District has the right to

create open space use rules, and that fines may be assessed for violation of same

provided rules are published in advance. Committee will present suggested rules to

Board at future meeting.

• Downed Tree: Matter tabled currently, as a survey would need to be preformed

to confirm tree removed by resident was on District owned property. Matter tabled.

• Nextdoor Account: Julie Tetley reports she was unable to set up a District account

with Nextdoor without a provable address within District. Options discussed, Board

determined that continuing current setup of Julie or other Board member posting from

their personal Nextdoor Account was sufficient until an easier solution could be found.

7. New Business:

• Weed Mitigation: Chet Sawyer provides update on status of work to remove noxious

weeds from District Parcels, to comply with El Paso County’s notice of same. Company

hired but work does not appear to be performed; but winter weather makes it unclear

of status of noxious weeds. He will follow up to make sure company is hired in spring to

spray/kill noxious weeds. On Counsel’s recommendation, Chet will also provide status

update to County that matter being addressed.

8. Meeting Adjourned.

May 16 Meeting

A regular meeting of the Board of Directors to be held at 1845 Lantern Tree Grove, Monument, CO 80132 on May 16, 2024 at 6:00 PM. Open to the public.

AGENDA

I. Call to Order

II. Roll Call

III. Approval of last Meeting’s Minutes

IV. Chairperson’s Report

Treasurer’s Report

A. District’s Balance

B. Quarterly Expenses

Old Business

A. Sign Painting get prior bid to fix

B. Broken Bench or Replacement (Jamison sand?)

C. Repair of the Trails

D. Working on getting noxious weeds controlled

E. Get Exemption to Audit fixed for 2019-2024

New Business

A. The person who has a driveway next to our open

space wants to buy the land it is on. 

VIII. Adjournment

Amended Budget Packages

 Please find the 2024 Budget Amendment Package and 2023 Budget Amendment Package.

2024 SPECIAL DISTRICT “TRANSPARENCY NOTICE”

 2024 SPECIAL DISTRICT  

“TRANSPARENCY NOTICE” 

Notice to Electors 32-1-809 C.R.S. 

MISTY ACRES METROPOLITAN DISTRICT

Address and telephone  number of District’s   principal business office	1845 Lantern Tree Grove, (physical address for meetings)  PO Box 1094 (mailing address)  Monument, CO 80132
Name and telephone   number of primary contact  person for District	Chester Sawyer, Board Chair  719-282-0142
Email address of primary  contact	cbsawyer1 comcast.net
District website	www.mistyacresmetro.com
Time and place designated  for regular Board meetings	Quarterly meetings held at 6:00 p.m. on the third Thursday of February, May, August,  and November  1845 Lantern Tree Grove Monument, CO 80132
Posting places designated  for meetings notice	Online at www.mistyacresmetro.com
Names and Contact   Information of Board   Members	(1) Board Chair Chester Sawyer  cbsawyer1 comcast.net  Elected May 2023 for a 4-year term	(2) Matthew Kirchoff   mattmistyacres gmail.com  Elected May 2023 for a 4-year term
	(3) Julie Tetley    jstocken gwmail.gwu.edu Appointed May 2023 until next election  This office is on next regular election ballot for a 4- year term	(4) Jamison Cleaver  jamisonmistyacres gmail.com  Elected May 2022 for a 3-year term  This office is on next regular election ballot for a 4- year term
	(5) Andrew Bussa   andrew.bussa gmail.com  Elected May 2022 for a 3-year term  This office is on next regular election ballot for a 4- year term
Date of next regular   election	May 6, 2025
Self-nomination forms to be a candidate for district board member may be obtained from and should be returned to the  Designated Election Official (or Board Chair or Secretary if no DEO). [per C.R.S. 1-13.5-303]  Self-nomination forms for the next regular election much be received by the district by:  February 28, 2025, no later than 5:00 PM.  Applications for absentee voting or for permanent absentee voter status are available from and must be returned to the  Designated Election Official. [per C.R.S. 1-13.5-1003]
Designated Election Official	Wendy S. Monteith, Monteith Law, LLC  4610 S. Ulster St., Suite 150 Denver, CO 80237  (303) 290-7413 wendy@monteith-law.com

2023 Spending and 2024 Budget

Here is the Metro Springs for 2023 report.  Here is a link to the 2024 budget.

Feb 29, 2024 Meeting

A regular meeting of the Board of Directors to be held at 1845 Lantern Tree Grove, Monument, CO 80132 on Feb 29, 2024 at 6:00 PM. Open to the public.