Thursday, May 2, 2024

11/16 Meeting Minutes



Thursday 11/16/23

Meeting Time 6:00 p.m.

1845 Lantern Tree Grove

Monument, CO 80132

1. Call to Order

2. Roll Call: Board members Chet Sawyer, Andrew Bussa, Jamison Cleaver, Matthew Kirchoff, and

Julie Tetley. Also in attendance: Wendy Monteith, District Counsel, and District resident Dave


3. Chairperson Report:

• Sales Tax Exemption received and approved from State

4. Treasurers Report: An amended budget will need to be prepared for 2023; to address

increase of revenue from that budgeted; so River’s Development is owed additional funds for

2023 under the Reimbursement Agreement. Treasurer provided an update on the accounts.

5. 2024 Budget: The board considered the proposed budget for Misty Acres Metropolitan

District presented by Chet Sawyer. District Counsel states that notice of the budget hearing

and proposed budget were published in a newspaper with local circulation in El Paso County.

Andrew Bussa states that notice of the budget hearing and proposed budget were also

published on the District’s website. Julie Tetley moves to approve the 2024 budget presented

to the Board. Jamison Cleaver seconded the motion. The 2024 budget is approved by the

board members. A Resolution to Adopt the Budget, appropriate the funds, and to authorize

the District’s counsel to certify the District’s mill levy to El Paso County was approved and



• Sign: Improvements still in progress. Jamison Cleaver will sand and spray paint as

a mitigation measure.

• Bench vandalization: Jamison Cleaver will inspect the damaged bench to determine

if mitigation measures (cut and sand the damaged portion) can be preformed to

make the bench usable. Andrew Bussa reports that new metal benches are priced

at approximately $3500 each, plus necessary labor. Matter tabled until next


• Trail Damage: Following up on utilities located too close to trail for landscape company

to preform mitigation culvert work as a solution for washouts of trail sections. The

Board reviewed engineering company option suggested by residents; former directors,

and board members, Board will continue to follow up on suggested workers/engineers,

weather permitting. Jamison Cleaver suggested that Board consider looking at adding

blacktop to washout areas if digging cost prohibitive; Jamison will look into that further

and report to Board. Board will continue to explore and price options.

• Open Space Use and Rules: Legal Counsel reports that District has the right to

create open space use rules, and that fines may be assessed for violation of same

provided rules are published in advance. Committee will present suggested rules to

Board at future meeting.

• Downed Tree: Matter tabled currently, as a survey would need to be preformed

to confirm tree removed by resident was on District owned property. Matter tabled.

• Nextdoor Account: Julie Tetley reports she was unable to set up a District account

with Nextdoor without a provable address within District. Options discussed, Board

determined that continuing current setup of Julie or other Board member posting from

their personal Nextdoor Account was sufficient until an easier solution could be found.

7. New Business:

• Weed Mitigation: Chet Sawyer provides update on status of work to remove noxious

weeds from District Parcels, to comply with El Paso County’s notice of same. Company

hired but work does not appear to be performed; but winter weather makes it unclear

of status of noxious weeds. He will follow up to make sure company is hired in spring to

spray/kill noxious weeds. On Counsel’s recommendation, Chet will also provide status

update to County that matter being addressed.

8. Meeting Adjourned.

Tuesday, April 30, 2024

May 16 Meeting

A regular meeting of the Board of Directors to be held at 1845 Lantern Tree Grove, Monument, CO 80132 on May 16, 2024 at 6:00 PM. Open to the public.


I. Call to Order

II. Roll Call

III. Approval of last Meeting’s Minutes

IV. Chairperson’s Report

Treasurer’s Report

A. District’s Balance

B. Quarterly Expenses

Old Business

A. Sign Painting get prior bid to fix

B. Broken Bench or Replacement (Jamison sand?)

C. Repair of the Trails

D. Working on getting noxious weeds controlled

E. Get Exemption to Audit fixed for 2019-2024

New Business

A. The person who has a driveway next to our open

space wants to buy the land it is on. 

VIII. Adjournment

Wednesday, January 10, 2024




Notice to Electors 32-1-809 C.R.S. 


Address and telephone  number of District’s  

principal business office

1845 Lantern Tree Grove, (physical address for meetings) 

PO Box 1094 (mailing address) 

Monument, CO 80132 

Name and telephone  

number of primary contact  person for District

Chester Sawyer, Board Chair 


Email address of primary  contact


District website

Time and place designated  for regular Board meetings

Quarterly meetings held at 6:00 p.m. on the third Thursday of February, May, August,  and November 

1845 Lantern Tree Grove Monument, CO 80132

Posting places designated  for meetings notice

Online at

Names and Contact  

Information of Board  


(1) Board Chair Chester Sawyer  cbsawyer1 

Elected May 2023 for a 4-year term

(2) Matthew Kirchoff  


Elected May 2023 for a 4-year term

(3) Julie Tetley  

 jstocken Appointed May 2023 until next election 

This office is on next regular election ballot for a 4- year term

(4) Jamison Cleaver 


Elected May 2022 for a 3-year term 

This office is on next regular election ballot for a 4- year term

(5) Andrew Bussa  


Elected May 2022 for a 3-year term 

This office is on next regular election ballot for a 4- year term

Date of next regular  


May 6, 2025

Self-nomination forms to be a candidate for district board member may be obtained from and should be returned to the  Designated Election Official (or Board Chair or Secretary if no DEO). [per C.R.S. 1-13.5-303]  Self-nomination forms for the next regular election much be received by the district by: 

February 28, 2025, no later than 5:00 PM. 

Applications for absentee voting or for permanent absentee voter status are available from and must be returned to the  Designated Election Official. [per C.R.S. 1-13.5-1003]

Designated Election Official 

Wendy S. Monteith, Monteith Law, LLC 

4610 S. Ulster St., Suite 150 Denver, CO 80237 

(303) 290-7413